Workspaces and Projects: Organize Your Short Links

Once you have more than a handful of short links, one long list stops being useful. SendURL organizes links on two levels: a workspace, which holds everything and carries your plan, and projects inside it, which group links however you like. Both are available on every plan.

Your workspace

When you sign up, SendURL creates a personal workspace for you, named after you (your first name, or the start of your email address), such as "Maya's workspace". You can rename it under Profile, in the Workspace card. The sidebar shows the workspace name with its plan beside it.

The workspace is where limits live. Your plan's link limit, 100 links on Free and 1,000 on Pro at $5 a month, counts every link in the workspace, whichever project it sits in. The dashboard's Account usage card and the foot of the Links page show how many you've used.

A workspace belongs to one person. There are no team seats or invitations, so a workspace can't be shared with colleagues.

Projects

Every workspace starts with a project called Default. Links you create without choosing a project land there, and so do guest links you claim when you sign up.

Add more projects for anything you want to keep apart:

• One project per campaign, such as "Spring launch" and "Year-end sale"
• One per channel, such as "Newsletter", "Podcast" and "Print"
• One per client, if you manage links for several

A workspace can have up to 100 projects. A name can be 1 to 100 characters and must be unique in the workspace, ignoring letter case, so "Print" and "print" can't both exist. Projects can be renamed at any time; they can't be deleted.

The project switcher

The sidebar has a Project menu under your workspace name. It lists All projects, then each project by name, then Manage projects….

Picking a project filters the console to it: the Dashboard stats and recent links, the Links list and the link menu on the Analytics page show that project only, and the Dashboard and Links headings say which project you're in. Choose All projects to see everything again.

The Create link form has a Project menu once you have more than one project. It starts on the project picked in the switcher, or on Default when All projects is picked, so new links usually land where you're already looking.

One thing doesn't follow the switcher: the All links (combined) chart on the Analytics page always covers every link you own, across projects.

How to set up projects

1. 1.
   In the console, open Projects in the sidebar, or choose Manage projects… in the switcher.
2. 2.
   Choose New project, type a name such as "Spring campaign" and save it.
3. 3.
   To rename a project, choose Rename on its row. The Default badge marks the project that new links fall back to.
4. 4.
   Pick the project in the sidebar switcher, then create links as usual.

Each link's page shows the project it belongs to. The console can't move an existing link to another project; the API can.

Projects in the API

Projects matter even more once you automate. With the SendURL REST API you can:

• List projects with GET /projects and create one with POST /projects
• Create a link in a project by sending projectId with POST /links
• Move a link by sending a new projectId with PATCH /links/:id
• Filter the links list by adding projectId to GET /links

API keys can be scoped to one project. A project key only sees that project's links and clicks and puts new links there, which is a tidy way to give a script or an integration exactly the access it needs and no more. Details in Workspaces, projects and links in the docs.

A simple structure that works

If you're not sure where to start, make one project per thing you report on. If you send a monthly newsletter and post on two social networks, create "Newsletter", "Instagram" and "LinkedIn". Each link then lands in a project whose name answers "where did I share this?", and each project's dashboard tells you how that channel is doing. Social media link tracking shows how to plan one link per post on top of that.

Keep Default for one-off links you don't need to report on. And because the link limit belongs to the workspace, not to each project, adding projects costs nothing: 100 projects with 1 link each use exactly as much of your limit as 1 project with 100 links.